SMC Meeting Notes


Safety Management Council Meeting Minutes

May 18, 2017

 

The meeting was called to order at 8 am by Tim Doyle.  Approximately 32 members and guest speakers attended and attendance was taken.

Presentations:

  1. Thea Fickett, Medical Review Coordinator from Maine Bureau of Motor Vehicles, presented a slide show of the Medical Review Process. She touched on several areas such as standards, reporting requirements, reportable conditions, and actions to be taken with certain conditions. For more information, visit www.maine.gov/sos/bmv/licenses/medical.html.
  2. Dr. Steven Brewster, MD from Concentra Urgent Care reviewed the 45-day status pending determination for DOT Medical Exams. He gave his insight on what drivers need to do to be prepared for a DOT Medical Exam. He explained in detail the differences between a 45-day status pending, 1-month card, 3-month card, 6-month card.
  3. Trooper Shane Northrop of Maine State Police Troop K reviewed the changes in ELD requirements and what roadside inspectors will be looking for from drivers to be compliant.
  4. Captain Jon Brockway from ATA Americas Road Team presented his experience from being chosen Captain of American Trucking Associations Road Team. He reviewed the nomination and application process. He reviewed the benefits from being chosen Captain and the recognition it has brought not only to himself, but also the company he drives for. He highly recommends fleet safety directors take the time and nominate their best drivers. 

Old Business:

  1. Tim Doyle reminded members of the Truck Driving Championships will be held this coming Saturday, May 20th, at Dysart’s truck stop.
  2. FMCSA Roadcheck 2017 will be held June 6-8. This three day safety event will focus on Load Securement.
  3. Maine Truck PAC Golf Tournament will be held June 14, 2017 at the Natanis Golf Course in Vassalboro. Registration time will be at 8am. Shot-gun Tee-Off at 9am.
  4. Transportation Safety Conference will be held at the Samoset Resort in Rockport on September 18th-19th. Tim urged members that if they plan on reserving a guest room, they should do it now, while rooms that are being held for MMTA are available.
  5. Tim asked members to send ideas of future topics. Ideas can be sent to MMTA, Mark Anderson, Ron Liberty, and Norman Patchell.

Adjournment:  The meeting adjourned at approximately 10:40am.

Respectfully Submitted,

Norman Patchell

H.O. Bouchard, Inc.

MMTA05.18.17.ppt    DOT Physical Exam Checklist


March 16, 2017

Safety Management Committee Minutes - March 16, 2017

(postponed from February 16, 2017)

 The meeting was called to order at 8 am by Chairman Mark Anderson.  Approximately 25 members attended and attendance was taken.

Presentations:

  1. Mark Dawson from Maine Department of Labor discussed legalization of marijuana in the state of Maine and what effects it may have on safety and productivity in the workplace. Marijuana is still banned on the Federal level. Commercial drivers must comply with Federal Regulations. For more information on workplace policies, impairment detection and documentation contact MDOL SafetyWorks at 207-623-7900. SafetyWorks offers classes and guidance for employers on these topics and many more.   
  2. Mark Anderson from Dead River Co. discussed the new OSHA Crane Rule to be released later this year. On September 25, 2014, OSHA announced an extension of the compliance date for its crane operator certification requirement to November 10, 2017. This rule sets new standards in crane operator certification.

Old Business:

  1. Tim Doyle handed out the near completed flyer relating Drug and Alcohol Testing for Commercial Licensed Drivers. Group discussion was had for input on the flyer. A couple minor changes are needed, and then it will be ready for distribution. These flyers will be handed out as reminders of who needs to be in compliance with the regulation. Ideas include having Troop K hand out compliance notices at roadside. Tim will discuss with Bureau of Motor Vehicles on distributing the flyers through them. It was also discussed on posting the flyer on town hall bulletin boards to alert registers of their potential compliance as a CDL holder and the registered vehicle weight they are registering.
  2. Group discussion was had on the Hours of Service Restart Rule. 34 hour restarts are in affect permanently and drivers will not be required to have two 1a.m. to 5a.m. periods off consecutively once per week. The DOT study concludes that truckers operating under the 2013 HOS rules showed no greater safety levels than those operating under the less restrictive HOS regs.

 New Business:

  1. Tim announced ELD Vendor presentations will be held on April 6 at MMTA.
  2. Maine State Police “Roadcheck 2017” will be held June 6-8. Major focus this year will be load securement.
  3. Truck Driving Championships will be held at Dysarts on May 20th. The Professional Technician Skills Competition will also be held on May 20th at Eastern Maine Community College in Bangor. All MMTA members are strongly encouraged to have their best drivers and technicians participate in these competitions. The awards banquet will be held later that evening at Jeff’s Catering in Brewer.
  4. An update was given on the Real ID Act of 2005. Maine is not in compliance with the Real ID. The Maine ID will no longer be accepted at military installations, however there has been one final year extension added for flying. This extension is expected to end January 2018.
  5. MMTA/APTA Transportation Safety Conference will be held Sept. 18th and 19th this year. More information can be found on the MMTA website.
  6. Tim asked members to send ideas of future topics. Ideas can be sent to MMTA, Mark Anderson, Ron Liberty, and Norman Patchell.

Adjournment:  The meeting adjourned at approximately 10:00am.

Respectfully Submitted,

Norman Patchell

H.O. Bouchard, Inc.


November 17, 2016

Safety Management Council Meeting Minutes

The meeting was called to order at 8 am by Chairman Mark Anderson.  Approximately 25 members attended and attendance was taken.

Presentations:

  1. Duane Brunell from Maine DOT shared an overview traffic safety trends and crash statistics. Details will be posted on the MMTA website. click here
  2. Mark Guay from Dennison Lubricants gave a presentation on new EPA standards concerning the use of engine oil. The American Petroleum Institute will be issuing licenses for new categories CK-4/FA-4 on December 1st, 2016. Details and PowerPoint will be posted on the MMTA website.  click here

Old Business:

  1. Ron Liberty handed out a flyer relating Drug and Alcohol Testing for Commercial Licensed Drivers. Group discussion was had for input on what should be changed/added to the flyer. These flyers eventually will be handed out as reminders of who needs to be in compliance with the regulation. Ideas include having Troop K hand out compliance notices at roadside. Tim will discuss with potential partners.

 

New Business:

  1. Tim reviewed Fleet Safety Award and Safety Director of the Year criteria and deadlines for applications and nominations.
  2. Tim reminded members of the Annual Banquet to be held on January 12, 2017. The banquet will again be held at Holiday Inn By-The-Bay in Portland, ME. Details about the evening agenda can be found on the MMTA website.
  3. Tim has asked members to send in ideas of future topics. Ideas can be sent to MMTA, Mark Anderson, Ron Liberty, and Norman Patchell.

Adjournment:  The meeting adjourned at approximately 10:00am.

Respectfully Submitted,

Norman Patchell


 


August 18, 2016

Safety Management Council Meeting Minutes

 

The meeting was called to order at 8 am by Chairman, Mark Anderson.  Approximately 25 members attended and attendance was taken.

Presentations:

  1. Steven Garrish from Sleepsafe Drivers gave an excellent presentation on obstructed sleep apnea. 
  2. Rick McAllister of the Crash Lab discussed the possibility of a second skid study involving new braking technology.  He passed out cards and asked for volunteers.  The event will not be an MMTA sponsored event, but MMTA will facilitate members who are interested.
  3. Sgt. Eric Bergquist presented the 2016 CVSA Roadcheck statistics and their most common violations. 

Old Business:

  1. Ron Liberty led a discussion regarding drug and alcohol compliance…and the fact that many INTRASTATE motor carriers fail to comply.  The SMC has voted to partner with MSP, FMCSA, and BMV to attempt to increase awareness.  Ideas include having Troop K hand out compliance notices at roadside.  Ron Liberty will work on a potential handout.  Tim will discuss with potential partners.
  2. Norman Patchell was nominated for Secretary.  No other nominations.  The vote was unanimous.
  3.  New Business:
    1.  Tim gave the dates for the APTA/MMTA Transportation Safety Conference and encouraged attendance.
    2. Mark asked for members to contact the Officers or MMTA staff with ideas for future meetings.

Adjournment:  The meeting adjourned at approximately 1030.

Respectfully Submitted,

Ron Liberty

 

February 18, 2016

Safety Management Council Meeting Minutes

The meeting was called to order at 8 am by Vice Chair, Mark Anderson.  Approximately 25 members attended and attendance was taken.

Presentations:

  1. Maine State Police Cpl. Granger gave a presentation on the continued technological improvements being made to the Southern Maine Weigh Stations and the stations capabilities. 

He also reminded us to enforce distracted driving rules.

  1. Cheryl Quirion, Federal Programs Mgr., U.S.D.O.T. FMCSA-Me-Div., gave an in-depth presentation regarding the Compliance Review (CR) process.  The presentation included information on the CR triggers, New Entrant Audits, and the parts of the regulations reviewed.

Old Business:

  1.  Tim reminded the council of some of the changes to the FMCSR’s including;
    1. ELD update
    2. Changes to the Medical Qualification / Certificate rules

New Business:

  1.  Harold Jones gave a presentation on the driver coercion rule.  The power point presentation is on the website
  2. The council discussed the possibility of starting a program to create more awareness of the requirements of the Drug and Alcohol rules for CDL required vehicle operators.

Respectfully Submitted,

Ron Liberty



 

November 19, 2015

Safety Management Council Meeting Minutes

The meeting was called to order at 8 am by Chairman David Littlefield.  Approximately 25 members attended and attendance was taken.

 Presentations:

Dr. Torres of St. Mary’s WorkMed gave a presentation outlining Stress Testing after a cardiac event. The power point presentation will be available on our SMC site on the MMTA homepage. click here

Ron Laflamme and Rebecca Googins of Delhaize America gave a presentation on their company Sleep Apnea Program.  This power point will also be available on the SMC site.  click here

Old Business:

  1. Tim advised the Council that the new HOS/ELD rules are scheduled to be released soon. 
  2. Andy gave the council an update on the URS changes that are fast approaching.
  3. Tim spoke about the MMTA/APTA Transportation Safety Conference.  The next conference will be held in Canada, possibly in September 2016. 
  4. Tim asked the council to support the Fleet Safety/Safety Director of the year by nominating deserving persons and programs.
  5. Tim reminded the Council about the Annual Banquet on January 7, 2015, at the Holiday Inn By The Bay, in Portland, ME.

New Business:

  1.  Tim asked for ideas for future topics. Some potential future topics include:

DEP Spill Training, Compliance Review Process, ELD Rules, How a Bill Becomes A Law, SleepSafe Presentation Safety Technologies, I-95 update CVISION.

Next meeting will be February 18th. 

Respectfully Submitted,

Ron Liberty


February 20, 2014

Safety Management Council Meeting

The Safety Management Council met on February 20, 2013 at the MMTA Office.  The meeting was attended by approximately 25 member companies, MMTA staff, and invited guests.  The meeting was called to order by MMTA Vice President Tim Doyle.

Presentations:

Joe Ditzel, Fall Protection Specialist from N.H. Bragg, gave a presentation on fall protection on the road and at the workplace with the focus on how to protect our most valuable asset – our drivers. 

There are two categories that apply to the trucking industry. They are:

  • On the road safety – this falls under DOT/yard safety

  • OSHA General Industry

Under the OSHA General Duty Clause:

  • Employers shall protect employees, provide a workplace free from serious recognized hazards and comply with standards, rules and regulations issued under the OSH Act.

  • Examine workplace conditions to make sure they conform to applicable OSHA standards.

  • Make sure employees have and use safe tools and equipment and properly maintain this equipment.

  • Shall inspect to insure PPE is adequate for the task.

Subjects covered were:

  • Body harnesses – proper fit inspection and use

  • Shock absorbing lanyards – inspection, use of and determining the proper length

  • Retractable lanyards - inspection, use of and determining the proper length

  • Correct anchor placement and engineered solutions

  • Minimizing swing fall

  • Fall protection inspection criteria

Tim spoke about Connecticut’s “Ice Missile” law.  287 citations have been issued to date.

Old Business:

Annual Banquet – Approximately 500 people attended. Great turnout and a good time was had by all.

Tim Doyle on Distracted Driving Pledge – Many companies have signed up, and we are encouraging companies that haven’t to sign on. Lt. Currie is looking for partners to present 30 second spots. Speak with him if you and your company are interested.

Steve Ashcroft on Medical Card Update – As of May 21st, 2014, Medical Cards must be issued by a person on the registry. Steve Whitcomb suggested adding the expiration date of the card to the MVR. This is being considered. Steve stressed that the employer must verify that the person performing the examination and issuing the card must be on the registry and that the employer must also verify the Medical Card status on the MVR within 15 days. He also added that there is no need to have a copy of long form in the Driver’s File.

Steve Ashcroft on URS update – There will be enhanced enforcement of MCS-150 updating. Example: If your USDOT number ends in 03 you must update in March 2014 even though Maine is a Prism State. No matter what your exemption is, you will get a notice from FMCSA informing you of the necessity to do your biannual update. Beginning in 2015, updates will only be accepted by e-mail.

Tim Doyle on Sleep Study – The conclusion of the controlled study was that with 2 consecutive nights of rest that included 2 consecutive periods between the hours of 1-5 am, study participants were more rested.

New Business:

Tim Doyle for Randy Devault on Championship Saturday – On May 17th, the Professional Technician Skills Competition and the Maine Professiosnal truck Driving Championships will be held at Eastern Maine Community College in Bangor and Dysart’s Trailer Shop in Hermon respectively. We are still in need of sponsors and judges. You can still be one or both.

Future Topics- It’s our meeting. Please bring any topics forward you feel would be of benefit to the council. Emergency Declarations was mentioned – Hopefully MSP, FMCSA, MEMA will be able to attend and answer any questions. Dr. Bean of Concentra was mentioned as a future presenter.

MMTA/APTA Transportation Safety Conference will be held this year in St. John, New Brunswick. Tim urged members to attend as MMTA representation has historically been light.


November 21, 2013

Safety Managment Council Meeting News

The Safety Management Council met on November 21, 2013 at the MMTA Office.  The meeting was attended by approximately 25 member companies, MMTA staff, and invited guests.  The meeting was called to order by MMTA Vice President Tim Doyle.

Presentations:

Steven Greeley, Deputy Director of the Maine Department of Labor, Workplace Safety and Health Division gave a presentation on Global Harmonization System (GHS) training.  All employees need to be trained on the new system by December 1, 2013.  New employees will need to receive training on GHS during orientation. Training materials are available on the Safety Works website.http://www.safetyworksmaine.com/training/online_classes/hazard_communication/index.shtml

The table below is the deadline for completion of GHS.

Effective Completion Date

Requirement(s)

Who

December 1, 2013

Train employees on the new label elements and SDS format.

Employers

June 1, 2015*

December 1, 2015

Comply with all modified provisions of this final rule, except:

Distributors may ship products labeled by manufacturers under the old system until December 1, 2015.

Chemical manufacturers, importers, distributors and employers

June 1, 2016

Update alternative workplace labeling and hazard communication program as necessary, and provide additional employee training for newly identified physical or health hazards.

Employers

Transition Period

Comply with either 29 CFR 1910.1200 (this final standard), or the current standard, or both.

All chemical manufacturers, importers, distributors and employers

 Old Business:

The MMTA/APTA Transportation Safety Conference was held at the Samoset Resort in Rockport.  There were approximately 50 attendees from APTA.  The second day of the conference there were approximately 120 attendees.  One of the biggest impact stories at the conference this year was given by Judy Bouchard who tragically lost her daughter due to distracted driving.  We would like to have her make a video and/or bring her to the Bangor and Portland area to speak to trucking companies on distracted driving.

Distracted Driving Pledge:

The SMC has developed a distracted driving pledge that will be given to the MMTA Board for approval at their annual meeting.  Once approved companies who commit to implementing policies, procedures, training drivers and anything else to mitigate the risk of driver distractions will be listed on the MMTA website as having signed the pledge.

New Business:

CDL Medical Certification:

Tim gave an update on the CDL Medical Certification.  To date there are only 15 providers on the registry from Maine.  After a new MVR is obtained, you will need to go into the registry and print out verification that the provider named on the card is registered and attach it to the MVR. Providers have until May 21, 2014 to become registered.

34 Hour Restart:

There is a House Bill to change the 34 hour restart which is sponsored by Representatives Richard Hanna, NY,  Tom Rice, SC and Mike Michaud, ME

Concerns have been raised that the new rules cause more congestion during peak morning travel and could push drivers to be more aggressive during the hours they do spend on the road.  This rule could cost businesses and consumers billions of dollars and it is probable that it will actually decrease safety on the roads.

Reps. Hanna, Rice and Michaud want to delay the regulation until an independent assessment of the rule is complete. That’s why they’ve introduced the TRUE Safety Act.

Highlights of the TRUE Safety Act include: - Truckers would abide by the 34-hour restart rules that were in place before July 1, 2013.

- The Government Accountability Office (GAO) would be required to conduct an independent assessment of the methodology FMCSA used to come up with the new 34-hour restart rule.

- The new 34-hour restart rule could not be re-implemented until six months after GAO submits its assessment to Congress.

URS Biennial Update:

There are two effective dates for this rule. On November 1, 2013, the new enforcement provisions for failing to file biennial updates according to the schedule in 49 CFR 390.19(b)(2), and a prohibition on operating with an inactive USDOT Number will take effect.

The new rule will streamline manual processes and combine several forms regulated entities are required to submit into one unified online registration process, thereby saving time and money for the industry and FMCSA.

2014 Secretary and Slate of Officers:

Chairman – David Littlefield, Walmart

Vice Chairman – Mary Henrique, Lynch Logistics

Secretary – Nominated was Mark Anderson, DownEast Energy

Annual Banquet:

Again this year it is being held at the Holiday Inn by the Bay in Portland on January 9, 2014.  The goal is to hit 600 attendees this year.  Comedian, Bob Marley will provide the entertainment. You can register for this through the MMTA website.

Round Table:

The next meeting will be February 20, 2014 at the MMTA office.

Anyone with suggestions for presenters or other topic ideas is encouraged to contact one of the SMC officers or MMTA staff.

Future topics include Clean Energy.  Anyone with suggestions for presenters or other topic ideas is encouraged to contact one of the SMC officers or MMTA staff.


August 15, 2013

Safety Management Council Meeting News

The Safety Management Council met on August 15, 2013 at the MMTA Office.  The meeting was attended by approximately 27 member companies, MMTA staff, and invited guests.  The meeting was called to order by MMTA Vice President Tim Doyle.

Old Business:

The MMTA/APTA Transportation Safety Conference will be held at the Samoset Resort in Rockport on September 23rd and 24th. Golf will be September 22nd.  Some of the topics to be presented will be on enforcement updates, distracted driving, CVSA, and the new medical examination registry.  This is a great networking opportunity and all members are encouraged to attend.

HOS new regulations went into effect on July 1st.  The 30 minutes rest break requirement does not apply to short haul drivers.  FMCSA commented that a driver needs to clearly mark on his log when he takes his restart regarding the new 34 hour restart regulation.  Inspectors at roadside will be looking for this on their logs.

DOT ruling regarding weights on I-95.  Because the pilot project allowing 100,000 lbs on I-95 was such a success it was extended for a 20 year period.   The Commissioner of Transportation may revoke the privilege of any carrier to operate on the Interstate Highway System pursuant to this rule for cause. Revocation by the Commissioner of Transportation is considered a final agency action.

New Business:

Tim suggested that the SMC sponsor a pledge on Distracted Driving.  Harold made a motion that SMC sponsor this pledge and Mark 2nd the motion.  The vote by other members was unanimous.  It was suggested that maybe this could be done and companies could sign it at the MMTA/APTA conference if they wish to participate. 

Tim updated everyone on the Move Over Law:  The operator of the bicycle determines where it is safest and most "practicable" to ride on a roadway. This common sense change clarifies that when a bicyclist feels the need to use a travel lane (for example, because a shoulder is not in safe condition), the bicyclist has a clear legal right to do so.  A collision of a passing car with a bicycle is "prima facie" evidence of a violation of the three-foot law. If you do not move over, you are in violation.

Phase 1 of the Fleet Safety Award is still open and companies are encouraged to fill out the 1 page application.  Companies are also urged to submit  an application for the Safety Director of the Year.    The winners of the Fleet Safety Awards and Safety Director of the year will be announced at the annual banquet on January 9th

 

Don’t forget your company drivers and fill out the form to nominate them for driver of the month.  They will be recognized at the banquet also and one of them will receive the honors of driver of the year.

Round Table:

Proposed rule making on DVIR’s and making EOBR’s mandatory.

The next meeting will be November 21, 2013 at the MMTA office.

Anyone with suggestions for presenters or other topic ideas is encouraged to contact one of the SMC officers or MMTA staff.

 

February 21, 2013

Safety Management Council Meeting News

The Safety Management Council met on November 15, 2012 at the MMTA Office.  The meeting was attended by approximately 27 member companies, MMTA staff, and invited guests.  The meeting was called to order by MMTA Vice President Tim Doyle.

Presentations:

A presentation on Tanker/Haz Mat was given by Dan Russell, Motor Carrier Inspector of the Maine State Police.  The presentation, including questions and answers was very informative and well received by the Council.  A link to the presentation is on the MMTA website.

Old Business:

The MMTA/APTA Transportation Safety Conference will be held at the Samoset Resort in Rockport on September 23rd and 24th. Golf will be September 22nd.  Some of the topics to be presented will be on enforcement updates, ATRI snow and ice removal, distracted driving, CVSA, and the new medical examination registry.  Please contact Tim with any ideas you may have for the conference.

FMCSA Compliance with 395.51 was discussed.  As of January 2014 the DOT will not accept medical cards as part of the DQF.  The MVR will need to have CDL status as part of the report.  You will need to purchase a new MVR each time a driver gets a new license or a new medical card. 

New Business:

The new FMCSA Division Administrator, Eric Adair was introduced to the SMC.  He came to Mainefrom New York.  He has an extensive background from New York State Police, counter terrorism, and an investigator for the FMCSA. He can be reached via email at eric.adair@dot.gov.

On May 18th the TDC will be held at Dysart’s and the PTSC will be at EMCC.  They would like to have 90 to 100 drivers to compete this year and 20 to 22 technicians.  As in previous years if you can let the committee use company equipment for the TDC, please contact Randy Devault, MMTA or Chairman, Nate Lewis.  New this year will be a competition for Maine State Police CMV Enforcement on inspections. This competition will be held Friday, May 17th in the morning.  The committee is in need of a couple of drivers and equipment for this new competition.  The awards banquet will be held at Jeff’s Catering in Brewer.

Gary Tebarge spoke on the new standard for Hazard Communication on the classification and labeling. The Hazard Communication Standard is being revised to align with the United Nations' Globally Harmonized System of Classification and Labeling of Chemicals. This will be fully implemented in 2016 and benefit workers by reducing confusion about chemical hazards in the workplace, facilitating safety training and improving understanding of hazards. OSHA's standard will classify chemicals according to their health and physical hazards, and establish consistent labels and safety data sheets for all chemicals made in theUnited Statesand imported from foreign countries.

The next meeting will be May 16, 2013 at the MMTA office.

 

 

November 15, 2012

Safety Management Council Meeting News

The Safety Management Council met on November 15, 2012 at the MMTA Office.  The meeting was attended by approximately 20 member companies, MMTA staff, and invited guests.  The meeting was called to order by Chairman Tom Theriault.

The Council introduced themselves.

Presentations:

A presentation on cargo securement for dry van and flat beds was given by Cpl. Chuck Granger of the Maine State Police.  The presentation, including questions and answers was very informative and well received by the Council.

Cpl. Granger also presented his statistics for the Brake Week enforcement effort of CVSA.

Old Business:

Tim Doyle informed the Council that the Annual Banquet is scheduled for January 10th at the Holiday Inn by the Bay.  Tickets are now on sale and sponsorship opportunities are available.  Fleet Safety Awards, Safety Director of the Year, Driver of the Month, and Driver of the Year awards will be presented.  The evening’s entertainment will be local Maine humorist Gary Crocker.  All are encouraged to attend.

Tim also encouraged the Council to submit for all of the awards as it is a great way to have your company or driver recognized.  This year’s applications were fewer than normal.

New Business:

The MMTA/APTA Transportation Safety Conference will be held on September 23 and 24, 2013.  The Council voted unanimously to hold the event at the Samoset Resort in Rockport.  Tim encouraged the Council to submit ideas for speakers and encouraged sponsorship and attendance at the conference.

The next meeting will be February 21, 2013 and will include a presentation on cargo securement for tankers and hazardous materials.

Future topics include CNG vehicles and hazardous materials training.  Anyone with suggestions for presenters or other topic ideas is encouraged to contact one of the SMC officers or MMTA staff.

____________________________________________________________________

 

August 16, 2012

Safety Management Council Meeting News

The Safety Management Council met on August 16, 2012 at the MMTA office in Augusta.  The meeting was attended by Safety Directors representing 20 member companies as well as MMTA staff.

Presentations:

Lt. Shawn Currie of the Maine State Police gave a Level 1 demonstration.  Due to inclement weather the presentation was moved to J & S Oil Company.  A thank you goes to Dead River for use of their tank truck, and another thank you to J & S Oil for allowing the SMC to use their facility for the presentation.  

Old Business:

Personal Property Disclaimer: The company inquiring about a personal property disclaimer has their attorney working on this.

TDC/PTC Wrap Up:

Due to an increase in participation from Drivers and Sponsors this was classified as the best event since it started.  Maine’s team went to the nationals in Minneapolis and competed against winners from other states and they did quite well.  Congratulations to the winners and a thank you to all the drivers and sponsors who made this years events a huge success.

HM Fingerprint Locations:

Currently the only places for a driver to apply and go for fingerprints are in Auburn, Greenville or Baileyville.  Hampden is meeting with L1 and hopefully the greater Bangor area will have a better solution to fingerprinting instead of traveling so far.  Affiliated Laboratory is another company that is being looked at for this.

MTA Toll Increase:

As of this meeting hearings are is still being held on the toll increase that would go into effect in November of 2012.  Brian and Tim have been attending the hearings and will let everyone know when a decision has been made by MTA.

New Business:

Fleet Safety/Safety Director of the Year:

The Annual Banquet is scheduled for January 10, 2013 at the Holiday Inn on the Bay in Portland.  Tim will be scheduling a meeting after the deadline with the companies who have submitted entries.

APTA/MMTA Transportation Safety Conference:

This is being held in Fredericton, NB on September 17th and 18th.  We would like to have as many attend as possible. A schedule and registration form for the conference is available on the MMTA website Golf (on your own) is available on Sunday, September 16th.  The conference is usually done by noon on Tuesday.

CVSA Conference in Portland:

Steve Ashcroft from MMTA will be attending this conference.  This is being held on September 23rd -27th.  Any issues that a member may want to have addressed should let Steve know prior to the event.

Cargo Securement Training Schedule:

This will be held over the next 3 or 4 meetings of the SMC.  Flat beds, dry vans and tankers are three of the trainings that will be held.  If you have any other suggestions please let Tim know.

Other Business:

A tank truck rollover training put on by MEMA is being held in Fort Kent on September 15th and in Skowhegan on October 10th.  If you would like to attend this training, please contact the MEMA office by email: maine.serc@maine.gov.

The TSA is granting a temporary extension for three years to eligible TWIC card holders that expire on or before December 31, 2014.  For more information you can visit the website at www.reguations.gov

The meeting was adjourned at 10:00 am.

The next meeting will be on Thursday, November 15, 2012 at 8:00 am. The meeting will be at the MMTA office in Augusta.

____________________________________________________________________

 

May 17, 2012

Safety Management Council Meeting News

The Safety Management Council met on May 17, 2012 at the Maine Emergency Management Agency office in Augusta.  The meeting was attended by Safety Directors representing 20 member companies as well as MMTA staff.

Presentations:

A Drivewyze presentation was given by Enrique Cramer. The Drivewyze service leverages a web and GPS technology platform to enable a highway transportation service network across the US and Canada. Drivewyze is designed for real-time decision-making in support of improved road safety and traffic congestion relief. Currently it is being used in the New England States. The Drivewyze service includes enhanced driver-aid features like clear visual and auditory notifications designed to support safe decision-making on the road.  There is no dedicated in cab equipment as geo fencing turns a smartphone into a transponder and it also integrates with in cab EOBR’s. For motor carriers who want drivers to spend less time at roadside vehicle inspection sites and more time in-route, the first version of the Drivewyze service network for drivers will provide increased opportunities to bypass both permanent and mobile inspection sites. It is FMCSA compliant and interaction with the driver is minimal.  Currently there are two Maine Companies are participating in the pilot program. Drivewyze decreases the number of unplanned stops at roadside inspection sites, saving drivers and their company’s valuable time on the road, reducing fuel costs and operating costs, while also increasing driver productivity and job satisfaction. Unlike other weigh station bypass systems, Drivewyze does not require special in-cab or roadside hardware and will work at both permanent and temporary inspection locations, providing more opportunities to bypass roadside inspections than ever before. The Drivewyze service works across the US and Canada and is not limited by specific jurisdictions or by state or country borders, providing drivers safety and convenience features wherever they drive. Drivewyze keeps drivers moving. The presentation given by Enrique Cramer is linked to the SMC site of MMTA’s homepage.

Timothy Donnell and Kevin McIntyre of Custom and Border Protection (CBP) spoke on what documents are required to cross over the border.  The driver will need to have a passport or a passcard.  Brokers can file from anywhere in North America and should send the ACE e-manifest at least one hour in advance.  If the trip information sent in by the carrier and e-manifest match up the truck and cargo are released through customs.  The FDA and the Department of Agriculture now have agents at the borders for inspection of certain cargo which can sometimes delay the truck from crossing.  Trucks should be equipped with a transponder. The transponder, also known as a User Fee, is a sticker that contains an electronic chip that transmits information about a vehicle and border crossing.  Transponders are truck specific and associated with the vehicle’s VIN and must remain with the vehicle to which it was assigned. CBP officers work closely with the State Police DOT Officers.

Old Business:

Redundant Credentials:

The TSA Hazardous Materials Endorsement Threat Assessment Program conducts a security threat assessment for any driver seeking to obtain, renew, or transfer a hazardous materials endorsement (HME) on a state-issued commercial drivers license (CDL).

The program was implemented to meet the requirements of the Patriot Act, which prohibits states from issuing a license to transport hazardous materials in commerce unless a determination has been made that the driver does not pose a security risk. The Act further requires that the risk assessment include checks of criminal history records, legal status, and relevant international databases.
The HME expires at the time of your license renewal. If you seek to obtain, renew, or transfer an HME on your CDL, you must apply for a security threat assessment. TSA rules require you to begin applying for the security threat assessment at least 30 days prior to the expiration of your CDL.

When your TWIC card expires (most of them will expire in 2014) you have to be fingerprinted and it requires another background check.  The background check for both are done by the TSA and not only is it redundant but costly for the driver. It can take up to 3 months to obtain a TWIC card. 

Currently the only places for a driver to apply for these are in Auburn, Greenville or Baileyville.

New Business:

Personal Property Disclaimer

A member of MMTA presented an issue on driver’s and their personal property that they keep in the company truck.  They are looking for a personal property disclaimer that they have their drivers sign stating the company is not responsible for their personal property if damaged or stolen.

Hazmat Restrictions

The State of Massachusetts Department Of Transportation has decided to ban trucks carrying hazardous materials, including gasoline and heating oil, from traveling through Boston between 6 am and 8 pm.

Road Check 2012

This is being held June 5-7.  They will hold Level 1 inspections with a focus on brakes and HOS violations.

MEMA

A tour of the MEMA facility was given to the SMC by a MEMA employee.  SMC was able to see and understand all that happens behind the scenes in a disaster.  A question and answer period was held at the end of the tour.

The meeting was adjourned at 10:00 am.

The next meeting will be on Thursday, August 16, 2012 at the office in Augusta.

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February 16, 2012

Safety Management Council Meeting News

The Safety Management Council met on February 16, 2012 at the MMTA office in Augusta.  The meeting was attended by Safety Directors representing 20 member companies as well as MMTA staff.

Presentation:

The MMTA Workers Compensation Trust was established in 1991 and currently has 78 members. With over 20 years in the Safety profession, Gary Thebarge, MMTA’s Safety and Loss Prevention Specialist presented a power point on the Benefits of a Modified Duty Program.  The purpose of a Modified Duty Program is to get the employee back to work as soon as possible. Some of the benefits the employee will get from a modified duty program include allowing them to remain active and productive for the company.  Enhances and improves employer/employee communication.  It will avoid isolation from fellow workers and they can re-enter the workplace quicker rather than waiting for a release to full duty.  The benefits for the employer will able them to monitor the injured employee’s activities, reduce the cost of the claim and what impact it will have on their premiums.  There are two types of claims, medical only and lost time.  If WC pays out $1.00 in indemnity wages to the employee it reverts to a lost time claim. An employer needs to sit down with the employee to make sure they understand their restrictions, job duties and pay.  Then a written modified duty job offer should be sent certified mail for them to sign.  If they refuse to sign the modified duty offer, then you need to communicate this to the claims manager. The presentation given by Gary Thebarge is linked to the SMC site of MMTA’s homepage.

Old Business:

Tim Doyle, Vice President, gave an update on the CDL/Medical Card.  Compliance began on January 30, 2012 and all CDL drivers will need to be compliant by January 30, 2014.

Drivers should carry their medical card with them for the next 2 years.  This not a State regulation but one that the FMCSA has put into effect.  The forms for Self Certifying can be found on the State of Maine website.  This link is on MMTA’s website as well.

Randy DeVault, Training Coordinator, updated the SMC on the HOS changes coming up.  The effective date of the final ruling is February 27, 2012 and the compliance date is July 1, 2013.  Changes to the 34-hour restarts are that it must include two periods between 1 a.m. - 5 a.m. and may only be used once per week (every 7 days/168 hrs).  The other change is rest breaks. A driver may drive only if  8 hours or less have passed since end of driver's last off-duty period of at least 30 minutes. (HM mandatory "in attendance" time may be included in break if no other duties performed).

New Business:

Steve Ashcroft , Business Manager spoke on the issue with some companies Operating Authority. In November, FMCSA upgraded the licensing and registration portion of its website to conform with the elimination of the requirement for motor carriers to file mandatory cargo liability insurance (still required for household goods carriers).  That upgrade has resulted in a glitch that FMCSA is diligently working to address.  As a result of this glitch, some carriers are getting a Notice of Investigation letter via the mail indicating a potential issue with their authority. Carriers have thirty days to respond or their authority may be revoked. Steve encourages carriers to respond to the letter and check the Licensing and Insurance page to ensure that their authority is active.

Randy announced that the Truck Driving Championship and the Technician Skills Competition will be held on May 19th.   The Truck Driving Championship will be held at Dysart’s and the Technician Skills Competition will be held at EMMC.  Please register your driver’s early so they can be sure to get the manual to review for the written part of the competition.  As in the past, judges and volunteers are needed.  If you can help out at either of these events please contact Randy.  You can register for these events and get more information on the MMTA website.  The banquet will be held the same night as the competitions.

Please submit your nominations for driver of the month through the MMTA website.  The process has been simplified.   Instead of writing a narrative for the driver you just have to answer 5 questions, provide a current MVR and a jpeg photo.  This is a great way to say “Thank You” to your driver.

Randy also updated the members on the FMCSA regulation regarding Tank endorsements.  Tanks that are permanently or temporarily attached to a vehicle and have a rated capacity of 1,000 gallons or over will be required to have a tank endorsement in addition to HazMat endorsement.  The State of Maine cannot adopt this regulation until 2014.

Elections of Officers for 2012 were held:

Tom Theriault, Irving Oil was nominated for Chairman

Tom was elected Chairman

David Littlefield, Clifford W. Perham/Shaw's for Vice Chairman

David was elected Vice Chairman

Mary Henrique, Lynch Logistics, Inc, DBA/Central Maine Transport was nominated for Secretary

Mary was elected Secretary

The next meeting will be on Thursday, May 17, 2012 at the office in Augusta.

The meeting adjourned at 9:45 am.

_____________________________________________________________________

November 17, 2011

Safety Management Council Meeting News

The Safety Management Council met on November 17, 2011 at the MMTA Office in Augusta.  The meeting was attended by Safety Directors representing approximately 20 member companies as well as MMTA staff.

Introductions took place.

Tawnya Mathews from Central Maine Partners in Health introduced Dr. Alan Bean, CIME

Dr. Bean gave a presentation on “Return to Work for Commercial Driver’s After Medical Absence”

Guidelines vs. Laws

  • Guidelines are what you read and are to be considered rules
  • 10% of fatal motor vehicle accidents are due to sudden medical incapacitation
    • 90% of these are due to CVD (Cardio Vascular Disorder)
    • MI – Stroke
    • CVA or TIA (CVA-Blood clot to the brain / TIA-Temporary blood clot)
    • Dsyrhythmias (A-Fib / V-Tach)
    • Aneurysms
    • Optic Nerve Embolism – Blood clot to the eye/blindness
    • Pulmonary Embolism – Blood clot to the lungs
  • Driver Distraction or the other guy

Other less common causes…………TMC (Too many to count)

  • Undiagnosed Diabetes
  • OSA – Obstructive Sleep Apnea
  • New onset of seizures
  • Atypical migraines

No two cases are exactly the same

  • Science, law & data do matter
  • Principles direct the calculation
  • “Fairness” does not matter
  • Sometimes bad things happen to good people

Many drivers do not see driving as stressful

  • Physiological data shows otherwise, even in the absence of other identifiable CVD risk factors

We can use the Framingham Study

  • Age
  • Blood Pressure (Age+Rx)
  • Total Cholesterol (Age)
  • Smoking (Age)
  • =or>20%, ten year risk?
    • Framingham Study does not include
      • Diabetes
      • Obesity
      • OSA (Obstructive Sleep Apnea)
      • Conditioning
      • Family History
    • The Art of Medicine

After MI (Heart Attack)

  • Ejection Fraction >40%
  • Rhythm
  • Blood Pressure
  • Cholesterol
  • Smoking (compliance)
  • ETT (Exercise tolerance treadmill test) 4-6 weeks after MI’s, then every 2 years, even if no symptoms exist
    • 2 month wait
    • Echo Cardiogram should be as needed
    • Treadmill is as required
  • After CBAG (Coronary by-pass artery graph)
  • 3 month wait (open heart surgery)

Treatment for various CVD’s including Rx and/or surgery does NOT = “Cure”

Expected changes with aging

  • Peak 25-30 years old
  • Decline after 30 years

Drugs – Pain Management

  • *Suboxone* is a narcotic to treat Heroine

ADA – American’s with Disabilities Act

  • Waivers are possible and may be hard to get
    • May take up to 3 months
      • Eyesight
      • Loss of a limb

Questions & Answers

1. If an employer sees the need to have a driver checked for fitness for duty at any time you can have them checked with reasonable cause.

2. In Maine a Medical Doctor can go on a web site and check all prescriptions prescribed to a patient and the pharmacy name to make sure drivers don’t lie on the medical form.

Suggestions by Dr. Bean & Tawnya to have MMTA compile a list of Cardiologists for stress testing because so many drivers need them and the rates are not consistent.

Wait Criteria for Heart Conditions

  • CBAG (Open Heart Surgery) – 3 month wait – Stress test every two years
  • MI (Heart Attack) – 2 month wait – Repeat stress test in 4-6 weeks and every two years
  • Stint – Annual clearance – 1 month wait and treadmill test every two years

Randy DeVault of MMTA introduced Robert Gardner of the Maine Emergency Management Agency

Robert thanked the motor carriers for donating equipment for the agency’s field training exercises.

Robert showed a power point that covered Hazmat Response in the State of Maine including past and present coverage areas by region.  The agency’s goals were outlined as well as existing shortfalls and changes to be made moving forward.  Regional Response Teams meet National Standards.  The four types of training the Responders are certified to include; Awareness, Operations, Technician & Specialist.  Robert also covered Emergency Planning and the Community Right to Know Act.

Tim Doyle of MMTA spoke about the 2011 MMTA/APTA Transportation Safety Conference that was held at the Samoset Resort in Rockport, ME.

  • Rockport was great and attendance was very good
  • 2012 will be held in Moncton, NB

Other items Tim discussed:

  • HVUT – can be paid anytime
  • HOS – was extended until December or January
  • Fleet Safety Awards & Safety Director of the Year are being reviewed by the panel to determine the Grand Champions and winners
  • The MMTA Annual Banquet will be January 12, 2012 at the Holiday Inn by the Bay
  • 100,000 lbs weight limit extension update
    • Senator Collins attached the legislation to a Appropriations Bill that will be signed by the President allowing 20 years with an expiration of December 31, 2031.
    • An executive Order may need to be signed to bring Maine in compliance with State & Federal Law by Governor Lepage

New Business

MMTA will publish the dates of the 2012 SMC Meetings

February 16, 2012

May 17, 2012

August 16, 2012

November 15, 2012

The Safety Management Council is looking for new presenters for future meetings.  Future topics include Level I DOT Inspection and a tour of the Emergency Operations Center of MEMA in Augusta.

Motion by Tom Theriault, 2nd by Mary Henrique to adjourn at 10:15 am.

The next meeting is February 16, 2012 at 8:00 am.

_____________________________________________________________________

 

August 18, 2011 Safety Management Council Meeting News

The Safety Management Council met on August 18, 2011 at the MMTA Office in Augusta. The meeting was attended by Safety Directors representing approximately 20 member companies as well as MMTA staff.
Introductions took place.
Brian Parke – President of Maine Motor Transport Association led of the meeting.
Brian gave an update on the 100,000 lbs legislation for Maine Interstates. The video for “Safer Roads in Maine” that was sponsored by several member companies was shown to the group. The video is embedded on the MMTA web site and can be viewed by going to www.mmta.com/safermaineroads . DVD’s are available for anyone that would like to have one, just speak with Brian or Tim at MMTA.
Patty Morneault and Leslie Soares of the Maine Bureau of Motor Vehicles were introduced by Tim.
Patty & Leslie gave a presentation on how the CDL will be linked with the Medical Card. • By January 30, 2012 all states must comply • By January 30, 2014 all states must meet full compliance • The medical card must be inserted into CDLIS and will become part of the Driver’s Motor Vehicle License Record once it has been posted • Every driver will be required to self certify the type operation they are involved (Excepted & Non-Excepted Interstate/ or Excepted & Non-Excepted Intrastate) • Every time a driver has a license status change (applying/renewing/upgrading/medical certificate expiration/etc.) they will need to self certify • The BMV is working through the possibility of faxing, scanning to email and having the Companies send the medical certification into the BMV to simplify the process for the drivers • Letters will go out to all Maine CDL driver’s explaining the process once more Federal Guidance is available • Drivers will still get a card at the time of the Medical Certification that will be good for 15 days to cover the period of time it may take to electronically post to the CDL • Medical Examiners will need to be certified during the same time period. Not just any doctor will be able to issue a DOT Medical Examination. • Drivers will have 60 days from medical certificate expiration to provide a “valid” medical certificate. If the driver is unable to provide a medical certificate, he/she will have the option of self- certifying to an excepted category. If they choose not to self-certify to an excepted category, the BMV will take action to remove the CDL privilege from the driver license.
A discussion took place about posting of data on INFORME. Patty will give Tim the power point presentation to be posted to the Safety Management Council’s web site. The presentation can be viewed at http://www.mmta.com/public/index.cfm?fuseaction=articles.view&id=4628 (select BMV Med Cert Presentation (8/18/11) and AAMVA Training Presentation (8/18/11)).
Note: A company can require its drivers to carry on them the medical card longer than 15 days if they want too.
Steve Whitcomb – Safety Director at H.O. Bouchard Inc. was introduced by Tim
Steve gave a presentation on Driver Qualification Files & Background Checks. • Part 391 of the FMCSR’s pertains to Qualifications of Drivers • Steve reviewed from the FMCSR’s what qualifies a driver and what needs to be present in the Driver Qualification File o Application for employment o MVR received from each state (if more than one) o Certificate of Driver’s Road Test or copy of CDL o Annual Review of Driving Record(s) § Note to review the annual review (Certified by ______) o List of Certificate of Violations o Medical Examiner’s Certificate o Past Employer inquiries for 3 years including crash history, drug & alcohol testing • Steve handed out samples of the forms that he uses for DQ Files
MMTA has a blank DQ File available for all members that may need one
Tom Theriault – Safety Director for Irving Oil Corporation was introduced by Tim
Tom reviewed the 2011 CVSA Roadcheck Results for Maine that were provided by Lt. Kelly of the Maine State Police. Each line of violations was reviewed. As a state we are doing better but there is still room to improve.
Tim Doyle – Vice-President of Maine Motor Transport Association
Tim reviewed the plans for the MMTA/APTA Transportation Safety Conference • Will be held at the Samoset Resort in Rockport, ME on September 19th & 20th • The Chief Safety Officer of the FMCSA will be there to open the conference • The program Agenda is being finalized
The first Technician Competition was held in Bangor, ME and was very successful. Contact Randy DeVault at MMTA for more information or to give feedback.
Fleet Safety Award & Safety Director of the Year applications and details are available on MMTA’s web site.
The Safety Management Council is looking for new presenters for future meetings. Future topics include Medical Cards after a Heart Condition and Level I DOT Inspection.
Motion by Garry Therrien, 2nd by Tom Theriault to adjourn at 10:30 am.
The next meeting is November 17, 2011 at 8:00 am.
May 19, 2011 Safety Management Council Meeting News
The Safety Management Council met on May 19, 2011 at the MMTA Office in Augusta. The meeting was attended by Safety Directors representing approximately 20 member companies as well as MMTA staff.
Introductions took place.
Tim Doyle began the meeting with Old Business.
• MMTA/APTA Transportation Safety Conference o Attendance rate for Conference may be raised to $100.00 per attendee o Rooms rate at Samoset Resort will be $155.00 per night o MMTA has 80 rooms reserved o Conference will be combined with MMTA Worker’s Compensation Trust Annual Meeting o Individuals invited to attend conference § Anne Ferro – FMCSA § Rick McAllister – The Crash Lab § EPA – Smartway Transportation Program § Steve Piwowarski – FMCSA – What makes a Good Company Great § Lt. Tom Kelly – Maine State Police Troop K – CMVEU § Scott Claffey – Great West Casualty Company § Safety Works – Forming a Safety Committee § Governor Paul Lepage § Bridgestone Tire Company o Conference will be held September 19th & 20th at Samoset Resort Rockport
Randy DeVault gave a report on the Maine State Truck Driving Championships held on May 14th. • 55 drivers competed • Thanked judges and companies for equipment donations • 9 drivers will advance to ATA National in Orlando, FL on 8/9 – 8/13 • Thanked Lt. Kelly for pre-trip judges
Randy reported that the first annual Technician Competition will be held in Bangor, ME and is open to everyone regardless of MMTA affiliation. • First place finisher will represent Maine and their company in Raleigh, NC for the Technician Nationals
Tom Theriault reported that the Hazmat Subgroup will attempt to meet to discuss topics regarding wetlines, new regulations, etc. The group could possibly meet after a Safety Management Council meeting for about an hour. A suggested topic was “Accident Response for immediate accident response and after accident response”.
New Business
Legislative Report – State & Federal • May 23rd & 24th – MMTA Fly-in – Washington DC o Appointments with all four Maine Congressio